Four documents, every time
1 · Supplier Verification Report
Legal entity (licence + GSXT ownership) → export capability → factory-vs-trader determination → customers & references → risk rating (low / medium / high) → recommendation.
Sanitised sample: QTS-VR-2026-0012
2 · Factory Audit Report
Factory profile → capacity & equipment → quality system (ISO 9001 / IATF 16949 / BSCI where relevant) → incoming material & traceability → process control → inspection capability & calibration → personnel & training → HSE → weighted score → non-conformities with deadlines → photo annex.
Sanitised sample: QTS-FA-2026-0031
3 · Pre-Shipment Inspection Report
Order/batch data → sampling plan (ISO 2859-1, GIL II) → quantity check → appearance → function & safety → packaging/labels/barcodes → cartons & shipping marks → defect schedule → PASS / FAIL / PENDING → photo & video annex.
Sanitised sample: QTS-PSI-2026-0107
4 · 8D Corrective Action Report
Problem statement (5W2H) → containment → root cause (5-Why / fishbone) → corrective action → preventive action & system update → verification & closure → claim support material.
Sanitised sample: QTS-8D-2026-0009
What makes a report usable
- Every claim has evidence attached — photo ID, sampling sheet, or document reference.
- Defects are classified (critical / major / minor) so you can decide commercially, not emotionally.
- Numbers, not adjectives: quantities checked, defects found, percentages, AQL thresholds.
- A clear, singular conclusion — no “it depends” conclusions.
- Numbered and traceable: each report carries an ID you can quote in a dispute.